Privacy Policy

Penny’s Camp respects the privacy of our campers, parents, guardians, school directors, staff, applicants, and website visitors. This Privacy Policy explains what information we collect, how we use it, and how we protect it.

By using our website, submitting a registration form, applying for a camp-related position, joining our email list, opting in to receive text messages, or communicating with Penny’s Camp, you agree to the practices described in this Privacy Policy.

1. Information We Collect

Penny’s Camp may collect information that you voluntarily provide through our website, registration forms, applications, payment forms, email communications, text-message opt-in forms, and other camp-related documents.

This information may include:

Camper name, age, grade level, school, instrument, camp division, and related participation information;
Parent or guardian name, email address, phone number, mailing address, and emergency contact information;
School, band director, or group-registration information;
Health, medical, allergy, medication, emergency-care, and safety-related information needed to support camper participation;
Roommate preferences, housing information, meal information, and other logistical information;
Payment-related information, including payment status, payment-plan participation, invoices, and transaction records;
Media-release preferences and related consent information;
Staff, volunteer, or Impact Team application information;
Email subscription information;
Mobile phone numbers and text-message consent records;
Any other information you choose to provide when communicating with Penny’s Camp.

We may also collect basic website-use information, such as pages visited, browser type, device information, and general site activity, depending on the tools used by our website platform.

2. How We Use Information

Penny’s Camp uses collected information for camp-related purposes, including:

Processing registrations, applications, payments, payment plans, cancellations, and refunds;
Communicating with campers, parents, guardians, directors, applicants, staff, and volunteers;
Sending registration confirmations, invoices, reminders, camp updates, arrival/departure information, schedules, handbook materials, and emergency or safety notices;
Managing camper placement, housing, meals, instruction, rehearsals, performances, awards, and camp operations;
Reviewing health, medical, emergency-contact, and safety information for camper supervision and care;
Administering school or group registrations;
Maintaining accurate business, financial, and legal records;
Responding to questions, requests, or concerns;
Sending promotional or informational email updates to individuals who have subscribed or otherwise requested information;
Sending text messages to individuals who have opted in to receive text-message communications from Penny’s Camp;
Improving our website, registration process, communication systems, and camp operations.

3. Text Messaging and Mobile Information

Penny’s Camp may use text messaging to communicate with campers, parents, guardians, staff, applicants, school directors, or other individuals who have opted in to receive text messages from Penny’s Camp.

Text messages may include camp reminders, registration updates, payment reminders, schedule updates, arrival and departure information, emergency notices, application updates, and other camp-related communications.

By providing your mobile phone number and opting in to receive text messages, you agree to receive text messages from Penny’s Camp. Message frequency may vary. Message and data rates may apply. You may opt out at any time by replying STOP. You may request help by replying HELP or by contacting Penny’s Camp at info@pennyscamp.com.

Mobile phone numbers, SMS opt-in data, and text-message consent will not be shared, sold, rented, transferred, or disclosed to third parties, affiliates, or lead generators for marketing or promotional purposes.

4. Information Sharing

Penny’s Camp does not sell, rent, or trade personal information.

Penny’s Camp does not share personal information with third parties for their own marketing or promotional purposes.

Penny’s Camp may use limited service providers or platforms as necessary to operate the camp, website, registration system, payment system, email system, text-message system, or other administrative functions. These service providers may process information only as needed to provide services to Penny’s Camp.

Penny’s Camp may also disclose information when required by law, legal process, court order, or governmental request, or when disclosure is reasonably necessary to protect the safety, rights, property, or legal interests of Penny’s Camp, campers, families, staff, or others.

All categories of information sharing described above exclude mobile opt-in data and SMS consent. Mobile phone numbers, SMS opt-in data, and text-message consent are not shared with third parties or affiliates for marketing or promotional purposes.

5. Children and Minors

Penny’s Camp serves school-aged students, many of whom are minors. Registration and required camp forms for minors must be completed by a parent or legal guardian.

We collect information about minor campers only as needed for registration, payment, housing, instruction, supervision, health and safety, emergency response, and other camp-related purposes.

Parents or guardians may contact Penny’s Camp at info@pennyscamp.com to request review, correction, or deletion of their child’s personal information, subject to any legal, safety, financial, or recordkeeping obligations.

6. Health and Safety Information

Penny’s Camp may collect health, medical, allergy, medication, emergency-contact, and related safety information to support camper supervision and care.

This information is used only for camp administration, safety planning, emergency response, and communication with parents, guardians, authorized staff, or appropriate medical/emergency personnel when needed.

7. Media and Promotional Use

Penny’s Camp may photograph or record campers during rehearsals, performances, classes, activities, and camp events. These photos or videos may be used for promotional, educational, archival, or informational purposes unless a written exemption is submitted during registration or otherwise approved by Penny’s Camp.

Media-use preferences are handled according to the information submitted through the registration process and related camp forms.

8. Payment Information

Penny’s Camp may collect and maintain payment-related records, including amounts paid, balances due, payment-plan participation, invoice information, refund status, and related transaction details.

Payment card, bank, or online payment information may be processed through third-party payment processors. Penny’s Camp does not use payment information for unrelated purposes and does not sell or share payment information for marketing purposes.

9. Email Communications

Individuals may subscribe to receive email updates from Penny’s Camp. We may also send email communications related to registration, payments, camp logistics, cancellations, applications, or other camp operations.

You may unsubscribe from general marketing emails by using the unsubscribe link provided in the email, when available, or by contacting info@pennyscamp.com. Transactional or camp-operation emails may still be sent when necessary to administer a registration, application, payment, or camp-related matter.

10. Data Security

Penny’s Camp uses reasonable administrative, technical, and organizational safeguards to protect personal information. However, no website, online system, email system, payment system, or text-message system can be guaranteed to be completely secure.

Individuals should avoid sending highly sensitive information by unsecured email or text message unless specifically instructed through an appropriate camp process.

11. Data Retention

Penny’s Camp retains personal information for as long as reasonably necessary to administer camp operations, maintain business records, comply with legal and financial obligations, resolve disputes, process payments or refunds, document consent, and support future communications with individuals who have requested information.

When information is no longer needed, Penny’s Camp may delete, archive, or securely dispose of it in accordance with its administrative needs and applicable law.

12. Your Choices

You may contact Penny’s Camp to request that we update, correct, or remove personal information, subject to any legal, financial, safety, or recordkeeping obligations.

You may opt out of text messages at any time by replying STOP.

You may request text-message assistance by replying HELP or by contacting info@pennyscamp.com.

You may unsubscribe from general email marketing communications by using the unsubscribe option provided in the email, when available, or by contacting info@pennyscamp.com.

13. Links to Other Websites

The Penny’s Camp website may include links to third-party websites, including social media platforms, payment processors, or other external services. Penny’s Camp is not responsible for the privacy practices, content, or security of third-party websites or platforms.

14. Changes to This Privacy Policy

Penny’s Camp may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date. Continued use of the website, registration forms, applications, or communication services after changes are posted indicates acceptance of the updated Privacy Policy.

15. Contact Information

Questions about this Privacy Policy or Penny’s Camp privacy practices may be directed to:

Penny’s Camp Email: info@pennyscamp.com Website: https://pennyscamp.com